Useful Forms & Practice Guidance Model Template for Safeguarding Records Link to Form Users and Hirers of Methodist premises Church Councils are required to ensure that those who use their premises under license (or who hire the premises for regular or occasional use) are given a copy of the local church safeguarding policy and declare their willingness to comply with the safeguarding policy of the Methodist Church or comparable equivalent guidelines and procedures (such as Scouting and Guiding national safeguarding policy).  Depending on whether the arrangement with a third party is a one-off hire, regular part-time use under a licence or exclusive use under a lease, the requirements under charity law, Methodist law, policy and best practice are very different. Please follow the link below for more information: Link: https://www.tmcp.org.uk/property/letting-property-and-third-party-use Keyholder Declaration - Form D The Methodist Church is not obliged to give anyone access to church premises unless access to the premises is required as part of their role or for regular hire of premises. Before the keys can be issued the key holder is asked to sign the declaration and acknowledge the conditions of issue.  Link to Form Risk Assessment Form  Link to Form Safeguarding at Christmas &  Risk Assessments Templates Christmas Letter from BEH Safeguarding Officers Please click for link to letter Please click on links below: Carol service held outside Carols by candlelight service Christingle Father Christmas - Santa visit Nativity or Crib service Safer Recruitment Policy and Practice Guidance Safer Recruitment Policy The Church of England and Methodist Church are committed to the safeguarding and protection of all children, young people and adults, care and nurture of children within our church communities. We will carefully select, train and support all those with any responsibility within the Church, in line with Safer Recruitment principles. Document Practice guidance for DBS checks (as part of Safer Recruitment) - Updated Jan 2018 This practice guidance is intended to support the work of those in the Church who have responsibility for safely recruiting people working with children and adults who are vulnerable.  Download here: Safer Recruitment Policy Statement and Practice guidance for DBS checks (as part of Safer Recruitment) - Jan 2018 Volunteer with Vulnerable Groups - Form A Form A Part 1: Registration Form with privacy notice This form should be completed by all parties volunteering to work with children, young people and vulnerable adults. The privacy notice should be provided to the volunteer at the time of completion - October 2018. Link to Form Part 1 Form A Part 2: Volunteer agreement with role outline This form should be completed by all parties volunteering to work with children, young people and vulnerable adults. The role outline should be detailed by a representative of the appointing body and signed by that person and the volunteer – July 2018 Link to Form Part 2 Church Photography - the internet and publicity Photography and video recording are important ways of recording Methodist activity and providing an historic record – illustrating and validating important moments in people’s lives and the life of our Church. It is, however, a powerful and personal process, and we must therefore respect the rights of everyone to make the choice whether or not to be photographed.  Please click on link to document.  There is a photography consent form at the end of the document.  Confidential Safeguarding Declarations for Office Holders All people nominated or holding positions in the Methodist Church must sign a confidential safeguarding self-declaration. Previously known as Form X and Form B. Safeguarding self-declaration for office holders with substantial contact with vulnerable groups (Please click on link above for this form) This form should be completed by all office holders and clergy (both paid and voluntary) applying for a role which involves substantial contact with children and vulnerable adults. It should be completed at the start of the recruitment process, prior to submission of a DBS application. Jan 2019 Safeguarding self-declaration for office holders without substantial contact with vulnerable groups (Please click on link above for this form) This form should be completed by all office holders (both paid and voluntary) applying for a role which does not involve substantial contact with children and vulnerable adults. It should be completed at the start of the recruitment process. Jan 2019. Declaration on renewal of criminal record check for those working with vulnerable groups (Please click on link above for this form) This form should be completed prior to a renewal DBS check for roles working with children and vulnerable adults. Jan 2019.